外贸寄样品邮件怎么写？专业度拉满的外贸寄样品邮件模板奉上

外贸业务员经常需要给潜在客户寄送样品，这是开发客户的重要环节，那么，外贸寄样品邮件怎么写呢？寄样品邮件需要专业、清晰，同时要包含所有必要的信息，比如样品详情、运费承担、跟踪信息等。

以下是一封专业度拉满且清晰的外贸寄样品邮件模板，涵盖关键信息与沟通技巧，您可根据实际情况调整使用：

邮件主题：Sample Submission – [产品名称/型号] for Your Evaluation

Dear [客户姓名/公司名],

Hope this email finds you well.

As per our discussion, we’re pleased to prepare the [产品名称/型号] sample for your evaluation. Below are the details for your reference:

1. Sample Specifications

• Product: [产品名称/型号]
• Quantity: [数量] pcs
• Color/Size: [具体规格，如黑色/L码]
• Features: [突出卖点，如防水/100%棉/欧盟认证]
• Packaging: [包装方式，如独立密封袋+5层瓦楞纸箱]

2. Shipping & Costs

• Courier: [DHL/FedEx/UPS] (预计时效：3-5工作日)
• Tracking No.: [提供运单号，样品寄出后补充]
• Freight Cost:
  • ✅ Paid by us (若免费寄样)
  • ⚠️ To be collected (若运费到付，需明确提示)
• Sample Value: [金额] USD (若需客户承担样品费)

3. Next Steps

1. Confirm Address: Kindly reply to confirm your delivery address by [日期] to avoid delays.
2. Testing Feedback: Please share your feedback by [日期], as we’ll prioritize your order if approval is confirmed.
3. Bulk Order Inquiry: For pricing of 1,000+ pcs, please find the attached quotation [文件名].

4. Supporting Documents

• ✅ Product Catalog: [附件名] (含全系列参数)
• ✅ Test Report: [附件名] (如CE/FDA认证)
• ✅ Video Demo: [链接] (展示产品功能)

Why Trust Us?

• Quality Guarantee: 3-year warranty, 0.3% defect rate (based on past 12-month data).
• Production Capacity: 50,000 pcs/month, MOQ as low as 500 pcs.
• Client Reference: [附上同行业合作案例，如“Currently supplying to [知名客户名] in your region”].

Should you have any questions, feel free to contact me directly via WhatsApp (+86 123 4567 8901) or reply to this email.

Looking forward to your confirmation!

Best regards,
[您的姓名]
[您的职位]
[公司名]
📞 [电话] | 📧 [邮箱] | 🌐 [官网]
📍 [公司地址] | 🛃 [海关编码/注册信息]

附件清单：

1. Product Catalog_V3.pdf
2. CE_Certificate_2025.pdf
3. Packaging_Video_Demo.mp4

邮件亮点：

1. 结构化排版：使用标题、符号、加粗突出重点，方便客户快速阅读。
2. 风险预控：明确运费责任、样品价值，避免后续纠纷。
3. 信任背书：通过数据（缺陷率）、案例（知名客户）、认证（CE/FDA）建立专业形象。
4. 行动引导：设定反馈截止日期，推动客户高效决策。

跟进策略：

• 寄样后3天：发送跟踪链接+确认是否收到。
• 收到样品后1周：询问测试结果，提供技术答疑。
• 无反馈时：用“样品库存紧张”等话术催促，如：“The sample batch is almost sold out—shall we proceed with your order before [日期]?”

通过此寄样品邮件模板，您可高效传递关键信息，同时展现专业度与服务意识，提升样品转化率。